Plan every shoot, book every client, price every package. Three essential printables built for working photographers.
Plan every detail before you arrive. Location, timing, shot list, gear checklist, and client requests in one sheet.
| Shot List | |||
|---|---|---|---|
| # | Shot Description | Setting / Pose Notes | ✓ |
| 1 | |||
| 2 | |||
| 3 | |||
| 4 | |||
| 5 | |||
| 6 | |||
| 7 | |||
| 8 | |||
| 9 | |||
| 10 | |||
| Gear Checklist | |
|---|---|
| Item | ✓ |
| Camera Body | |
| Primary Lens | |
| Backup Lens | |
| Flash / Lighting | |
| Memory Cards | |
| Batteries (charged) | |
| Tripod / Stabilizer | |
| Props / Backdrop | |
Capture every booking detail - contact info, package, pricing, deposit status, and delivery timeline.
| Package & Pricing | |||
|---|---|---|---|
| Item | Description | Qty | Price |
| Base Package | |||
| Extra Hours | |||
| Prints / Albums | |||
| Travel Fee | |||
| Editing Add-ons | |||
| TOTAL | |||
| Delivery Timeline | ||
|---|---|---|
| Milestone | Date | Status |
| Contract Signed | ||
| Deposit Received | ||
| Shoot Completed | ||
| Editing Complete | ||
| Gallery Delivered | ||
| Final Payment | ||
Work out your cost of doing business, set hourly rates, and build packages that actually make money.
| Annual Business Costs | |
|---|---|
| Expense Category | Annual Cost |
| Gear & Equipment | |
| Software & Subscriptions | |
| Insurance | |
| Marketing & Website | |
| Transportation | |
| Education & Training | |
| Office / Studio Rent | |
| Miscellaneous | |
| TOTAL ANNUAL COSTS | |
| Revenue Targets | |
|---|---|
| Desired Annual Salary | |
| Total Annual Costs (from above) | |
| Target Profit Margin (%) | |
| TOTAL REVENUE NEEDED | |
| Rate Calculation | |
|---|---|
| Shoots Per Month (realistic) | |
| Avg Hours Per Shoot (incl. editing) | |
| Monthly Revenue Needed | |
| Minimum Price Per Shoot | |
| Effective Hourly Rate | |
| Package Builder | |||
|---|---|---|---|
| Package Name | Includes | Hours | Price |
| Basic | |||
| Standard | |||
| Premium | |||
The Notion template manages your full photography business - client CRM, shoot scheduling, contracts, galleries, invoicing, and accounting in one workspace.
Yes, completely free. Download as high-quality JPG. No signup, no email, no catch. Print as many copies as you need.
All planners are A4 size (210mm × 297mm), optimized for standard home and office printers.
Absolutely. These are built specifically for photography professionals. Print and use daily.
The full Photography OS for Notion takes everything further. Connected databases, auto-calculations, and a complete digital system for your workflow.